Data Privacy Policy

1. Responsible party and contacts

Responsible for the processing of personal data within the meaning of GDPR is:

FluxionSystem Limited
2 Fynes Field, Kilbush Lane, North Beach
Rush, Co. Dublin, K56 DH72
Ireland
Email: info@fluxionsystem.com

Data protection officer: Albert Klein — Email: info@fluxionsystem.com

2. Data collection and usage

This privacy policy is intended to meet the legal requirements for transparency in the processing of personal data. “Personal data” means any information relating to an identified or identifiable natural person — for example, your name, age, address, telephone number, date of birth, email address, IP address or user behavior when visiting a website.

Information for which we cannot (or only with disproportionate effort) establish a connection to your person, e.g. through anonymization, is not personal data.

The processing of personal data (e.g. collection, retrieval, use, storage or transmission) always requires a legal basis and a specific purpose. Stored personal data will be deleted as soon as the purpose of the processing has been achieved and there are no overriding legitimate reasons for further storage. We will inform you about the specific storage periods or criteria for storage in the individual processing operations.

Regardless of this, we store your personal data in individual cases for the establishment, exercise or defense of legal claims and in the event of statutory retention obligations.

3. Data transfer

We only share your personal data that we process on our website with third parties if this is necessary for the purposes and is covered by the legal basis (e.g. consent or protection of legitimate interests) in individual cases.

In addition, in individual cases we pass on personal data to third parties if this serves the assertion, exercise or defense of legal claims. Possible recipients may then be, for example, law enforcement authorities, lawyers, auditors, courts, etc.

Insofar as we use service providers for the operation of our website who process personal data on our behalf as processors in accordance with Art. 28 GDPR, they may be recipients of your personal data. You can find more information on the use of processors and web services in the overview of the individual processing operations.

4. Usage of cookies

Cookies are small text files that are sent by us to the browser of your end device and stored there when you visit our website. As an alternative to the use of cookies, information can also be stored in the local storage of your browser.

Some functions of our website cannot be offered without the use of cookies or local storage (strictly necessary cookies). Other cookies enable us to carry out various analyses, so that we are able, for example, to recognize the browser you are using when you visit our website again and to transmit various information to us (non-essential cookies).

With the help of cookies, we can make our website more user-friendly and effective for you, for example by tracking your use of our website and determining your preferred settings (e.g. country and language settings). If third parties process information via cookies, they collect the information directly via your browser.

Cookies do not cause any damage to your end device. They cannot execute programs or contain viruses. You can find detailed information on the cookies used in the cookie settings or in the Consent Manager of this website.

5. Your rights

Under the terms of the legal provisions of the General Data Protection Regulation (GDPR), you have the following rights relating to your data:

• Right of access in accordance with Art. 15 GDPR about the data stored about you in the form of meaningful information on the details of the processing, as well as a copy of your data.
• Right to rectification in accordance with Art. 16 GDPR of incorrect or incomplete data stored by us.
• Right to erasure pursuant to Art. 17 GDPR of data stored by us, unless the processing is necessary for exercising the right of freedom of expression and information, for compliance with a legal obligation, for reasons of public interest, or for the establishment, exercise or defense of legal claims.
• Right to restriction of processing in accordance with Art. 18 GDPR if the accuracy of the data is disputed, the processing is unlawful, we no longer need the data, or you have objected to the processing in accordance with Art. 21 GDPR.
• Right to data portability pursuant to Art. 20 GDPR, insofar as you have provided us with personal data on the basis of consent (Art. 6 para. 1 lit. a GDPR) or a contract (Art. 6 para. 1 lit. b GDPR) and these have been processed using automated procedures.
• Right to object pursuant to Art. 21 GDPR to the processing of your personal data, insofar as this is carried out on the basis of Art. 6 para. 1 lit. e or f GDPR and there are reasons for this arising from your particular situation, or the objection is directed against direct advertising.
• Right to withdraw consent pursuant to Art. 7 para. 3 GDPR with effect for the future. Please send any withdrawal in writing to the address above or contact us by email.
• Right to lodge a complaint pursuant to Art. 77 GDPR to a supervisory authority if you believe that the processing of your personal data violates the GDPR.

6. Description of data processing

Below we inform you about the individual processing operations, the scope and purpose of the data processing, the legal basis, the obligation to provide your data and the respective storage period. Automated decision-making in individual cases, including profiling, does not take place.

6.1 Provision of the website

Type and scope. When you access and use our website, we collect the personal data that your browser automatically transmits to our server. The following information is temporarily stored in a log file: IP address of the requesting computer; date and time of access; name and URL of the retrieved file; website from which the access was made (referrer URL); browser used and, if applicable, the operating system of your computer, as well as the name of your access provider. Our website is hosted by a service provider who processes data on our behalf in accordance with Art. 28 GDPR.

Purpose and legal basis. The processing is carried out to safeguard our legitimate interest in displaying our website and ensuring security and stability on the basis of Art. 6 para. 1 lit. f GDPR. The collection of data and storage in log files is absolutely necessary for the operation of the website. There is no right to object due to the exception under Art. 21 para. 1 GDPR. Insofar as further storage of log files is required by law, processing is carried out on the basis of Art. 6 para. 1 lit. c GDPR.

Storage duration. The aforementioned data is stored for the duration of the website display and, for technical reasons, for a maximum of 7 days.

6.2 Contact form

Type and scope. On our website, we offer you the opportunity to contact us using a form provided. The information collected via mandatory fields is required to process the request. You can also voluntarily provide additional information that you believe is necessary. When using the contact form, your personal data will not be passed on to third parties.

Purpose and legal basis. Your data is processed for the purpose of communicating and processing your request on the basis of your consent in accordance with Art. 6 para. 1 lit. a GDPR. Insofar as your request relates to an existing contractual relationship, the processing is carried out for the purpose of fulfilling the contract on the basis of Art. 6 para. 1 lit. b GDPR.

Storage period. If you use the contact form on the basis of your consent, we will store the data collected for each inquiry for three years, starting with the completion of your inquiry or until you withdraw your consent. If you use the contact form as part of a contractual relationship, we will store the data collected for three years from the end of the contractual relationship.

6.3 Applicant contact and job applications

Type and scope. We collect and process the personal data of applicants. Corresponding data processing may also be carried out electronically, for example when applicants send us application documents by email or via a web form on our website. Your data will only be stored in an applicant database beyond the current application process if you have given us your separate consent.

Purpose and legal basis. The processing of your data is carried out for the purpose of processing your application and deciding on the establishment of an employment relationship under the applicable employment law. If your application documents are passed on to third parties or stored beyond the current application process, your data will be processed on the basis of Art. 6 para. 1 sentence 1 lit. a GDPR.

Storage period. We store the data collected for a period of six months from the date the position is filled.

6.4 Newsletter

Type and scope. If you register on our website to receive our newsletter, we collect your email address and your name and store this information together with the date of registration and your IP address. You will then receive an email in which you must confirm your subscription (double opt-in). The newsletter is sent directly by us. To send the newsletter, we use service providers who process your personal data on our behalf in accordance with Art. 28 GDPR. Your data will not be passed on to third parties for their own marketing purposes.

Purpose and legal basis. We process your data for the purpose of sending the newsletter on the basis of your consent in accordance with Art. 6 para. 1 lit. a GDPR. By unsubscribing from the newsletter, you can declare your revocation at any time with effect for the future in accordance with Art. 7 para. 3 GDPR.

Storage period. After successful confirmation, we will store your data until you withdraw your consent (unsubscribe from the newsletter). After unsubscribing, your data will be deleted immediately.

6.5 Google Analytics

Type and scope. We use Google Analytics from Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, as an analysis service to help us understand how our website is used (number of visits, subpages visited, time spent by visitors). Google Analytics uses cookies and other browser technologies to evaluate user behaviour and recognize users.

Purpose and legal basis. The use of Google Analytics is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG. We may transfer personal data to third countries outside the European Economic Area, in particular the USA, on the basis of the adequacy decision of the European Commission (Art. 45 para. 1 GDPR) and the EU-U.S. Data Privacy Framework. Where no adequacy decision exists, we rely on standard contractual clauses of the EU Commission (Implementing Decision (EU) 2021/914).

Storage period. The specific storage period is determined by Google Ireland Limited. Further information: policies.google.com/privacy.

6.6 Google Tag Manager

Type and scope. We use the Google Tag Manager of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Google Tag Manager is used to manage website tags via an interface and enables us to control the precise integration of services on our website.

Purpose and legal basis. The use of Google Tag Manager is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG. The same third-country transfer safeguards described under Google Analytics apply.

Storage period. The specific storage period is determined by Google Ireland Limited. Further information: marketingplatform.google.com/about/analytics/tag-manager/use-policy.

6.7 YouTube video

Type and scope. We have integrated YouTube Video on our website. YouTube Video is a component of the video platform of YouTube, LLC, on which users can upload content, share it over the Internet and receive detailed statistics. YouTube Video uses cookies and other browser technologies to evaluate user behaviour, recognize users and create user profiles. When you access this content, you establish a connection to the servers of YouTube, LLC and Google Ireland Limited, whereby your IP address and possibly browser data such as your user agent are transmitted.

Purpose and legal basis. The use of the service is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG. The same third-country transfer safeguards described under Google Analytics apply.

Storage period. The specific storage period is determined by YouTube, LLC. Further information: policies.google.com/privacy.